Welcome

The Department of Family Practice educates students, physicians, and midwives to be effective providers of patient-centered care in the context of family and community. Our faculty, staff, and students are distributed on sites across the province, and our main office is located on UBC’s Vancouver campus. We respectfully acknowledge that the UBC Vancouver-Point Grey academic campus is located on the traditional, ancestral, unceded territory of the xwməθkwəy̓əm (Musqueam), and UBC operations in Vancouver more generally are also on the territories of the Skwxwú7mesh (Squamish) and səl̓ilwətaɁɬ (Tsleil-Waututh).

To learn about the Department of Family Practice, find contacts or read recent news, please navigate through the website.

Ranked among the world’s top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Watch our film (Transform Health for Everyone) to learn more about the many people at the Faculty of Medicine who exemplify this vision by being transformative, inclusive, passionate, authentic and driven.

In addition to the mandatory training through Workday, the Department of Family Practice encourages all employees to review and stay up to date with the latest EDI and Anti-Racism resources at UBC. The Faculty of Medicine’s Respectful Environments, Equity, Diversity and Inclusion website has many resources and events that are aligned with Anti-Racism and Inclusive Excellence at UBC and UBC’s Equity and Inclusion Office.

Hourly employees, please see instructions to enter time here.

Payroll’s calendar for time entry deadlines and payments can be found here.

For training guides, support requests and Workday updates, please visit the Integrated Service Centre.

To get started, go through and complete the tasks in the DFP Employee Onboarding Guide. Please visit Your First Days at UBC to view additional information and to enroll in the Orientation Hub. 

Please take time to review UBC’s Strategic Plan, Wellbeing Strategic Framework, Inclusion Action Plan, Indigenous Strategic Plan and Focus on People.

Statutory holidays are posted here.

Important University Policies and Information to be familiar with:

• Policy GA4 –Records management 
• Policy SC1 –Health and Safety 
• Policy SC5 –Snow 
• Policy SC7 – Discrimination
• Policy SC13 – At-Risk Behaviour
• Policy SC14 – Information Systems
• Information Security Standards and Policies

For the Vancouver campus, please visit How to Get to UBC for information on transit, cycling and parking.

Once you set up your CWL, please contact MedIT Service Desk to set up your email address/alias for UBC FASmail. Your supervisor should also request network and systems access through MedIT. MedIT’s resources are located here,including:

• Internet and Wireless Access
• Faculty and Staff Email
• Equipment

If you require keys and an alarm code, your supervisor can order them through our central department by emailing: dept.head@familymed.ubc.ca. The Security Group will send you an email once they are ready, and you will need to bring photo ID and a form of payment for the key deposit. You will be asked to provide a 4-digit code for alarm access, if required.

To book meetings in the main board room, equipment rental, and difficulties, please contact dept.head@familymed.ubc.ca.

Family Practice’s new Onboarding page can be shared with your new employee and used as a reference point for your onboarding. Please ensure as a manager your employee has completed relevant onboarding in Workday to prevent any issues in payment. You can use the report “Onboarding Status Summary” to track your employees’ onboarding. Note: onboarding will trigger on any extensions or reappointments, these steps should still be completed – training will not have to be completed again unless it is expired.  

A helpful onboarding plan will be unique, and as a manager, you will best know what will be useful to your new hire to set them up for success.

To support onboarding, the New employee checklist and orientation page features two resources:

• An onboarding guide for managers designed to be a starting point for your local onboarding plan and help guide your interactions with your new hire during their first weeks.
• Additionally, managers are encouraged to review and customize the New Hire Onboarding Checklist template and provide this to your new hire on or prior to their first day. What is most relevant to your new hire may be based on their role, team, department/unit, work arrangement, and so on.

To support new hires who may be searching for information online, there is now a generic onboarding checklist on the Your First Days page. We recommend managers still create a customized onboarding checklist by using the above noted resources, and have a schedule ready of the first two weeks for the new employee.